Running a world-class bar operation across a global hotel brand takes more than spreadsheets and guesswork. WISK is a purpose-built, cloud-based inventory platform designed for hospitality leaders like Hilton—bringing control, clarity, and consistency to every pour, property, and profit line.
Here’s what WISK does, why it works, and how it’s already helping the Hilton Group raise the bar.
Hilton Anatole Success Story
"Being able to scan barcodes and take inventory on the app made life 100 million times easier."
— F&B Director, Hilton Anatole
800+ Invoices Processed
The Hilton Anatole team has streamlined their invoice management with WISK.
2,500 SKUs Managed
WISK helps the venue keep track of their extensive list of 2,500 unique items.
25 Full Inventories
The property has completed 25 comprehensive inventory counts using the WISK app.
Understanding Your Current Situation
Manual counts can take 20+ hours per cycle, pulling your best people away from guests and operations.
Cost verification during counts is slow and error-prone, delaying accurate financial reporting.
Random item entries and inconsistent methods lead to inaccurate, hard-to-trust reports.
Lack of tracking for transfers and requisitions causes gaps in inventory control and accountability.
Objectives
Cut Inventory Time by 50%
Streamline inventory counting across outlets using mobile devices and Bluetooth scales—reducing labor hours and improving efficiency.
Ensure Accuracy with Structured, Consistent Counting
Eliminate manual errors by shifting to a standardized digital inventory process that captures detailed outlet-level data.
Automate Invoice Processing for Real-Time Costing
Maintain accurate and up-to-date beverage costs with WISK’s 24 hour invoice digitization and processing workflow.
Track Product Transfers Seamlessly Across Outlets
Gain visibility over stock movement between outlets with WISK’s real-time multi-outlet transfer tracking.
Enable Clear Oversight Through Audit Trails
Monitor all user actions and inventory adjustments with WISK’s timeline activity feature—ideal for compliance and operational audits.
Support Multi-User Operations with Custom Permissions
Assign specific access levels to team members based on roles, ensuring data integrity and reducing the risk of unauthorized changes.
Our Bar Inventory Solution
Over 200,000+ bottle database
Access a database of 200,000+ bottle types for faster, accurate inventory.
Smart Barcode Scanning
Instantly identify products with barcode scanning—no manual entry.
Bluetooth Scale Integration
Accurately track partial bottles using smart scale integration.
Area-Based Counting
Divide your venue into specific inventory areas to organize and manage counts efficiently.
Quick Search Mode
Manually search and add items without barcodes by typing in keywords like brand or size
List View Mode
Quickly update counts using a pre-filled list—ideal for fixed storage setups.
Visual Mode for Partial Counts
Visually estimate partial items when scales aren’t available for faster counts.
Offline Mode
Count inventory even without internet—syncs when back online.
Split Inventory Counts Across Staff
Use role-based access to divide counting, verification, and management tasks.
Smart Invoice Uploads
Upload invoices by photo, email, or PDF—no manual entry required.
Auto-Extracted Line Items
WISK reads supplier, item, quantity, and cost instantly using OCR.
Draft Review Before Finalization
Invoices appear as editable drafts so your team can confirm accuracy.
Real-Time Cost Updates
Approved invoices update inventory levels and COGS automatically.
Seamless POS Integration
Push invoice data to your POS system and accounting tools.
Mobile Access
Manage everything from your phone or tablet.
Comprehensive Reporting
Get detailed item and area reports after each inventory to track stock levels and value.
Multi-User Collaboration
Multiple team members can count different areas at once to save time..
Streamlined Beverage Management
Visualize how WISK simplifies your bar inventory process
Implementation Plan
Step 1
Inventory Counting
Focus: Set up and configure WISK accounts for accurate inventory tracking across multiple outlets.
- Configure outlet profiles, user roles and permissions
- Train team on mobile inventory using WISK + Bluetooth scale
- Conduct first full inventory using the WISK mobile app with access to 200,000 bottles
- Add any new items during first inventory count
- Learn more about inventory counting with WISK: https://www.wisk.ai/bar-inventory-management-software/bar-inventory-app
- Case Study: https://youtu.be/rc7E5zgvnCc
Step 2
Invoice Processing
Focus: Automate invoice management for accurate inventory costs and seamless creation of new items.
- Start uploading and scanning beverage invoices via mobile, web, or email
- AI + Human review of invoices followed by Hilton team member final approval for accuracy
- Track item-level costs and begin monitoring price fluctuations
- Automatically update your inventory with new bottles added through invoices, eliminating the need for manual entries by your team.
- After inventory counting, trust the accurate values without the need for cost verification. Your products always have the latest costs through linked invoices.
- Learn more about uploading or scanning supplier invoices into WISK: https://www.wisk.ai/bar-inventory-management-software/invoice-management-system
Frequently Asked Questions
Can the initial inventory be uploaded during the configuration process?
Nope. We recommend scanning spirits and barcoded items, especially liquor, since WISK uses precise weight data to track every ounce. For large wine lists or private imports, we can upload your product catalog in advance so your team can search and link them easily during setup.
Does WISK integrate with FinTech?
Yes — WISK integrates directly with FinTech to import invoices automatically. This keeps your product costs and inventory updated without scanning or uploading files. Learn more here.
Do you offer any integrations with POS systems?
We integrate with Micros (via Omnivore) and over 50+ POS systems. This enables powerful features like actual vs. theoretical reports, recipe costing, and menu profitability analysis. See full list of integrations
Is there a browser-based app available for the property team to use?
The mobile app (iOS) is perfect for inventory counts, but your team can also use our web portal to: Review and edit counts Approve invoices Manage users and roles Access detailed reports
WISK.ai Bar Inventory Management Solution